Inside the Mind of an IRS Revenue Officer: What They Know Before Working Your Case


Many people get nervous at the idea of an IRS investigation, often thinking of it as a scary and deep-reaching process. But what happens in the offices of those who check your financial records?

To provide clear and factual information, we’re using the knowledge of Best Tax Pro’s former IRS agent, Michael Sullivan, who is familiar with the workings of IRS officers. He has shared his extensive knowledge, allowing us to offer an inside look at the methods and strategies IRS Revenue Officers use before they even make contact with a taxpayer.

This blog is designed to clarify the IRS investigation process, detailing what information the officers seek and how you can prepare if you’re subject to a review. Let’s gain a better understanding of the IRS’s operations in a better way.

What does an IRS Revenue Officer know about you Before Contacting You?

Many people think an IRS investigation is like a CSI episode, but in reality, it starts with the revenue officer sitting at a computer. And before they even think about contacting you, they’ll know if:

  • Your tax payments are up-to-date.
  • Your business is making necessary tax deposits.
  • You, as an individual, are making estimated tax payments or withholdings.
  • All your tax returns have undergone proper tax return examination and are filed.
  • What your income looks like over the years.

They don’t stop there. They might also look into your property values, check your financial history over the last 10-15 years through reports, and review your wage and income reports to see where you’ve been earning your money from.

How do IRS Revenue Officers Investigate Taxpayer Cases?

When an IRS Revenue Officer starts investigating a taxpayer’s case, they follow a detailed and methodical process to understand the taxpayer’s financial situation. Here’s how they go about it:

  • Begin IRS case investigation with data available on computer systems.
  • Examine tax payment history and filing status.
  • Investigate income details to understand the taxpayer’s financial condition.
  • Extend the investigation beyond tax records to assess overall financial health.

The approach is comprehensive. It includes not just document reviews but also real-world checks, such as surveillance tactics to ensure the data aligns with real-life scenarios, like lifestyle and visible assets.

Understanding the Data Sources Used by IRS Revenue Officers

Revenue officers use several IRS data sources to get the full picture of a taxpayer’s financial situation. Here’s a closer look at the different types of taxpayer information-gathering methods:

  • Tax Records and Payment Histories: This is the starting point for any IRS investigation. Officers review these documents to ensure that all tax obligations have been met and to get an initial sense of the taxpayer’s financial status.
  • Property Records: The IRS can determine the worth of a taxpayer’s assets by looking through records of property ownership. This helps them understand the individual’s net worth and financial capabilities.
  • Financial Reports from Databases: There are numerous tools that provide access to comprehensive financial data, offering a historical view of a taxpayer’s financial movements and decisions.
  • Wage and Income Reports: These documents shed light on a taxpayer’s sources of income, helping officers piece together their overall financial picture.
  • Internet searches and social media: As we are going more digital, a lot of personal information is available online. Revenue officers might use this accurate search engine to their advantage, gleaning insights into a taxpayer’s lifestyle and spending habits to see if they align with reported income and assets.

Ensuring Accuracy in Your Financial Statements to the IRS

Financial statement accuracy is of paramount importance, as:

  • Ensure all taxpayer financial information is truthful and accurate.
  • Be aware that revenue officers validate your data against various sources.
  • Understand that physical checks (e.g., observing cars in your driveway) may be conducted.
  • Acknowledge the importance of accurate financial statements to avoid legal issues with the IRS.

Steps to Take in Responding to IRS Actions

You need to know what an IRS revenue officer knows about you and their investigation methods. Here are specific actions to take, integrating solutions for common problems and addressing specific IRS issues:

  • Review and confirm your tax Compliance: Make sure all tax payments are up-to-date and correct, including necessary tax deposits and filings. Regular reviews can prevent common issues such as IRS audits, final letters, and the consequences of unfiled tax returns.
  • Conduct your financial review: Assess your financial situation, including property values and income sources. This can help identify and address areas the IRS may question, such as back taxes or discrepancies in reported income, potentially averting IRS penalties and interest.
  • Prepare Documentation: Organize all relevant financial documents to support your case, whether it’s for IRS Tax Audit Defense, disputing penalties and interest, or addressing tax debt. Proper documentation is essential for IRS tax audit reconsideration and resolving issues related to unfiled returns.
  • Respond promptly to IRS communications: Address IRS contacts immediately to avoid escalation. Prompt responses are crucial in IRS tax audit defense and can help prevent actions like wage garnishment. Engage in clear communication to work towards resolutions such as IRS tax debt settlement or reconsideration of audit findings.
  • Consider Settlement Options: Explore options like offers in compromise or installment agreements if dealing with back taxes or penalties. Understanding and utilizing available solutions can significantly impact the outcome of issues like owing 401K IRS taxes or facing wage garnishment.
  • Stay Informed and Educated: Keep up with tax laws and IRS procedures. Being well-informed aids in IRS Tax Audit Defense helps in addressing final IRS letters, and supports the proper handling of unfiled tax returns.

If you’re facing IRS actions like audits, final notices, or issues with unfiled tax returns, consult with our tax professionals. The services offered by Best Tax Pro include IRS Tax Debt Settlement Help, and solutions for specific challenges such as IRS penalties, owing on 401K taxes, or wage garnishment.


We’ve seen how thoroughly the IRS checks your tax details before initiating contact. They look into every part of your return, searching for discrepancies or areas that may require further explanation.
The IRS aims to understand the root causes of your tax issues, whether they stem from honest mistakes, unforeseen personal circumstances, or deliberate actions.
As a useful piece of advice, if you think the IRS might reach out to you, it’s smart to consult with a tax professional early. At Best Tax Pro, we’re equipped to manage these concerns and represent you effectively to navigate through IRS inquiries.


Mr. Joshua A. Webskowski

Joshua specializes in successfully resolving cases in all areas of tax resolution including liens, levies, & other IRS collections cases.

Previous Post
Cracking the Code: What is IRS Audit DIF Score?
Next Post
Navigating Tax Brackets: A Simple Guide for Single Filers
You might also like
Tags: IRS Offer

More Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *

Fill out this field
Fill out this field
Please enter a valid email address.
You need to agree with the terms to proceed


    Get In Touch

    Are you being Audited by the IRS?

    By signing up via text, you agree to receive recurring automated marketing messages, including cart reminders, at the phone number provided. Consent is not conditon of purchase. Reply STOP to unsubscribe. Message frequency varies. Msg & data rates may apply. Your Privacy is our priority. Your information will not be shared.